Office Manager - 18090131

  Location:
  Full-Time


JOB DESCRIPTION:

Quanergy is Inc. is a privately-held Silicon-Valley-based technology company leading the development of 3D-LiDAR sensors and smart sensing solutions for real-time 3D perception, including object detection, tracking, identification, classification and mapping. We are disrupting the LiDAR space, and accelerating the growth of the IoT ecosystem with more affordable, better performing, and smaller LiDAR sensors.

We are looking for an individual who will be responsible for a multitude of activities including front desk support. Serving as the primary receptionist to greet all visitors, including vendors, investors, partners, clients, job candidates, and customers to the organization in a professional and friendly manner. Ensuring completion of paperwork sign in and security procedures by guests. Answering and screening phone calls in a pleasant and courteous tone; routes phone calls to personnel when appropriate.

May also perform a variety of routine reception, administrative, and office support functions to maintain an efficient office environment, including handling special administrative projects, as well as overflow work from Human Resources Department.

CORE RESPONSIBILITIES:

  • Acts as office receptionist greeting, signing in, offering refreshments and/or snacks, and escorting visitors; answers, screens, and routes telephone calls; conveys information both orally and in writing; keeps office area clean and orderly.
  • Assisting CEO with various admin tasks including scheduling travel arrangement when requested.
  • Manage executives' schedules, calendars and appointment
  • Organize and schedule meetings and appointments, with responsibility for planning and logistics
  • Prepare and edit correspondence, reports, and presentations
  • Maintain a clean, organized, functional and comfortable office space
  • Maintain facilities and liaise with landlord and other office vendors
  • Order and manage office / kitchen supplies
  • Ensure proper function of all office equipment
  • Coordinate events (e.g. meetings, picnics, birthday celebrations, lunches) and travel arrangements
  • Perform administrative duties (filing, shipping, distributing mails, etc.)
  • Maintain a welcoming atmosphere as our culture representative
  • Produces letters, memos, spreadsheets, and agendas from straight copy, rough draft, or oral instructions; completes forms, requisitions, and other documents; submits print requests; prepares pamphlets, flyers.
  • Assisting Finance team with auditing employee expense reports using Expensify expense reimbursement system in accordance with the Company's Expense Policy
  • Assisting the HR Manager with onboarding and offboarding employees/contractors.
  • Assisting the Recruiting Manager with candidates by setting up interviews on Recruiterbox.
  • Handle details of a highly confidential and critical nature
  • Organize, compile, update company personnel records and documentation.
  • Additional duties as assigned

Education:

Required:  High school diploma or equivalent

Preferred:  B.A. in Business Admin or relevant field

Experience:

Required:

  • 5+ years in professional office setting in administrative position previous office experience
  • Standard typing/keyboarding layouts and formats
  • Business English (including spelling, grammar, punctuation, and vocabulary)
  • Word processing and computer equipment used in the production of letters, reports, documents, and correspondence
  • Alphabetic, numeric, subject, and chronological indexing and filing rules and systems
  • Modern clerical, office, and record keeping procedures
  • Telephone, office, and online etiquette
  • Current Experience with Google drive, mail, and calendar system
  • Current experience with Adobe, and Microsoft Office Suite
  • Ability to maintain confidentiality while handling highly sensitive information and proficiency in core HR disciplines, employee relations, training and development through progressive Human Resources.

Knowledge and Skills:

Required:

  • Excellent oral and written communication skills - must be able to clearly and concisely
  • Must possess a high level of integrity, honesty and strong work
  • High level of emotional intelligence and ability to communicate with all facets of a growing organization and driven, impactful, and “self-aware, humble”
  • Strong competency in basic computer skills, including programs such as Microsoft Word, PowerPoint, and Excel
  • Operate modern office equipment including but not limited to computers, printers, scanners, and copiers
  • Establish effective working relationships with management, employees, employee representatives, and the public representing diverse cultures and backgrounds
Apply for Position

Quanergy Systems, Inc. does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Quanergy Systems, Inc. employees or any other company location without a signed employment contract on file and approval from Quanergy Human Resources. Quanergy Systems, Inc. is not responsible for any fees related to unsolicited resumes.

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